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Built for the job that email and forms can't do

30 capabilities compared with the two set-ups most organisations start with, followed by the honest list of what ClearVoice does not do yet.

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Capability matrix

Capability by capability

Grouped by what you need to do. The last two columns describe typical set-ups in general, not any particular product.

Comparison of ClearVoice, a shared inbox with spreadsheets, and a basic hotline form
Capability	ClearVoice	Email and spreadsheets	Basic hotline form
Reporting and anonymity
Anonymous reporting with no IP or device logging	Yes	No	Sometimes
Reporter follows up without revealing who they are	Yes	No	Sometimes
Forms tailored per category, with conditional questions	Yes	No	Sometimes
Attachments checked against content, scanned and encrypted	Yes	No	Sometimes
Lockout after repeated wrong access codes	Yes	No	Sometimes
Handling cases
Case opened and reporter acknowledged automatically	Yes	No	Sometimes
Enforced workflow with a complete timeline	Yes	No	Sometimes
Assignment history, with accept or reject and a reason	Yes	No	No
Investigator-only notes	Yes	No	No
Linking, merging and duplicate suggestions	Yes	No	No
Fairness and conflicts
Automatic conflict-of-interest routing	Yes	No	No
Restricted cases for senior subjects	Yes	No	No
Routing simulator and decision history	Yes	No	No
Workload-aware assignment	Yes	No	No
Cases released when an assignee leaves	Yes	No	No
Deadlines and investigation
Acknowledgement and feedback deadlines tracked	Yes	No	Sometimes
Clock pauses and justified extensions	Yes	No	No
Tasks, interviews, findings and recommendations	Yes	Sometimes	No
Closure approved by a second person	Yes	No	No
Corrective actions with effectiveness review	Yes	Sometimes	No
Protecting people
Reporter identity stored apart from the report	Yes	No	Sometimes
Four-eyes approval before an identity is revealed	Yes	No	No
Retaliation concerns from staff and reporters	Yes	No	No
Security and audit
Field-level encryption of sensitive content	Yes	No	Sometimes
Tamper-evident, hash-chained audit trail	Yes	No	Sometimes
Evidence hashing and chain of custody	Yes	No	No
Role-based access with separation of duties	Yes	Sometimes	Sometimes
Two-step sign-in for staff	Yes	Sometimes	Sometimes
Insight
Analytics that hide small groups	Yes	No	No
Board-ready CSV export	Yes	Sometimes	Sometimes

Real situations

Where the cheap options break

These are the moments that turn a small concern into a crisis.

The report about the person who reads the inbox

Without a system: A shared mailbox delivers a complaint about the compliance head to the compliance head.

With ClearVoice: ClearVoice keeps the implicated person, their reporting line and their department away from the case, and routes it to someone else.

The deadline nobody noticed

Without a system: Three months pass on a spreadsheet row that was never revisited. A regulator asks for proof of timely feedback.

With ClearVoice: Deadlines start automatically, pause fairly, warn seven days ahead and alert on breach. The timeline shows what happened and when.

The forwarded email

Without a system: A report is forwarded to five people so someone can help. Now six people know who raised it.

With ClearVoice: Identity is stored in a separate vault. Revealing it needs a permission, a written reason and, if you choose, a second person's approval, all audited.

The edited spreadsheet

Without a system: A row is quietly changed after the fact and nobody can tell.

With ClearVoice: Every action goes to an append-only, hash-chained log. A one-click check proves nothing was altered, or shows the first entry that was.

Your options

Three ways to run a speak-up process

Each can work. They differ in what they cost you in risk and effort.

Building it yourself

Good

Total control of design and hosting
Fits your exact process

Watch out

Needs security, cryptography and compliance expertise in-house
Conflict handling, deadline logic and audit integrity are easy to get subtly wrong
You maintain it, and you must prove its controls to auditors
Reporters may not trust a channel run by their own IT team

A shared inbox and spreadsheet

Good

Free and instant to start
Everyone already knows the tools

Watch out

No anonymity: addresses and metadata are visible
No conflict control or audit trail
Deadlines depend on memory
Hard to show regulators a defensible process

ClearVoice

Good

Purpose-built controls ready on day one
Built and supported by SLEM Technologies, a product studio
Configurable to your categories, rules and deadlines
A change log and a help centre you can read before you buy

Watch out

Some enterprise features are not built yet (see below)
You still own the policies and the people

Ask any vendor

Nine questions to ask, with our answers

Use these with every supplier you evaluate, including us. We have answered them plainly.

Vendor questions and ClearVoice answers
Question	ClearVoice answer
Do you log reporters' IP addresses or devices?	No. Reports are stored without IP addresses or device identifiers, and the reporting pages load no tracking scripts.
Can a reporter follow up without an account?	Yes, with a reference and a one-time access code, of which only a hash is stored.
Who can read our reports?	People in your organisation who hold the right permissions and are not in conflict with the case. Sensitive fields are encrypted individually and access is audited.
How do you stop conflicts of interest?	The server keeps the implicated person, their reporting line and the implicated department away from the case, in routing, lists and assignment.
Can you prove the audit log was not edited?	Entries are hash-chained and append-only. A built-in check finds the first broken entry.
What if we miss a deadline?	Deadlines are tracked with pauses and extensions, warnings arrive seven days before, and breaches alert the team and appear on the timeline.
Who can reveal a reporter's identity?	Only someone with a dedicated permission who is not in conflict, with a written reason and, if enabled, a second person's approval.
Which certifications do you hold?	None yet. The platform is designed around ISO 37002, the EU Whistleblower Directive, GDPR and the Nigeria Data Protection Act, and it does not make you compliant by itself.
Do you support single sign-on?	Not yet. It is on the roadmap.

Honest limits

What ClearVoice does not do yet

Trust starts with an accurate picture. These are not available today.

Single sign-on (SSO)

Tenant-wide two-step sign-in

Require it for everyone, with an administrator reset for lost devices.

Retention policies and data-subject tooling

Automatic retention rules and export or erasure workflows.

Object storage for evidence

S3-compatible storage with versioning, plus a full antivirus engine, redaction and legal hold.

Language and location matching

Route by reporter language and the place an incident happened.

More channels

SMS and Microsoft Teams notifications, and per-person notification preferences.

Multilingual forms

Translated labels for categories and questions.

AI assistance

Optional, off by default, and only with a provider and data terms you approve.

ClearVoice is also not certified against ISO 27001 or SOC 2 at this time. It is designed to support your compliance programme and does not replace legal advice.

Judge it on a real report

Create your organisation, set up a category and a rule, then submit a test report and see how it is handled.

Create your organisation Talk to SLEM Technologies